Automate Google Review Requests After Every Job

Your best marketing asset is the job you just finished. But asking for a review relies on someone remembering to do it, after every job, every time.

This workflow removes that dependency completely. Built in the Build Concierge Workflow Builder and connected directly to your job management system, it turns job completion into a review request without anyone touching a keyboard.

1. Job reference extracted — the workflow reads the email and pulls the job reference number.
2. Job looked up — the reference is used to find the job and retrieve the contact ID and job type.
3. Contact details pulled — the full contact record is fetched, including name, email, phone and postcode.
4. Email validated — the address is checked to confirm it belongs to a real person, not a placeholder or blocked domain
5. Review request sent — a personalised thank you email goes to the customer with the right regional version, automatically.

Step 1: Set your trigger

Choose the incoming email trigger and point it at the mailbox that receives job completion notifications from your job management system.

Step 2: Extract the job reference

Add an Extract Text action and configure it to pull the job reference number from the email body.

Step 3: Look up the job

Add an action to find the job using that reference. This returns the contact ID and job type you need for the next steps.

Step 4: Pull the contact details

Use an External action to call the contact ID and retrieve the full contact record, including name, email address and postcode.

Step 5: Parse and validate

Add two AI Prompt actions. The first extracts the key fields from the contact record. The second validates the email address, checking it is not a placeholder or from a blocked domain.

Step 6: Send the review request

Add a Send Email action. Configure it to send the thank you and Google review request email.

Need help setting this up? Our team can walk you through it.

Every completed job triggers a review request. Not most jobs. Every job.

More Google reviews, better online visibility, and a consistent customer experience that builds reputation without anyone lifting a finger.

Want to see how this workflow could work for your business?

• Review requests depending on someone remembering after every job
• Inconsistent follow-up across engineers or contract types
• Positive customer experiences going unrecorded online
• Reputation lagging behind the quality of the actual work

This workflow suits any service business that completes jobs on site and wants more Google reviews without adding to anyone's workload.

It works especially well for businesses operating across multiple regions or with different contract types, where manually choosing the right version of an email would create extra admin.

• More reviews, consistently — Every job triggers a request, not just the ones someone remembered to chase.
• No manual follow-up — The workflow handles outreach from job completion to email sent.
• Validated contacts only — Emails only go to real addresses, keeping bounce rates low.
• Better online visibility — A steady flow of reviews improves search presence over time.